Submitting an application

Applications Checklist

Pre Award Documents

1. Cover page
The cover page contains general information about the applicant and the Principal Investigator (EPFL). This form will be generated automatically by the on-line submission platform; it is the last step of your application. This document should be printed and signed by the applicant and then uploaded on the platform.
2. Research plan
Detailed description of the research plan, including abstract, state of the art, research objectives and plan, importance of the proposed research, project time table, relevance for personal career development, choice of the host, planned publications, literature list.
3. CV candidate
Complete Curriculum Vitae of the candidate including the publication list. Candidates with career breaks or variations in the chronological sequence of their career steps are welcome to apply.
4. CV host professor
Short curriculum vitae of the host professor (two pages).
5. Career plan
Description of the professional and scientific career plan of the candidate.
6. Host letter
Confirmation letter of the host institution and an original signature of the head of the institution or host professor which state clearly that the necessary co-funding and infrastructure is available for the duration of the fellowship (Institutional Statement).
7. References
The contact details of a minimum of two referees should be submitted. The electronic submission contains only the names and contact details (e-mail) of the referees. After validation of the submission by the candidate, an e-mail is automatically sent to the registered referees informing them about the submitted applications and asking them to provide a recommendation letter for the candidate. This e-mail contains the link that will allow the referees to interact with the application in IS – Academia®. Reference letters should be submitted within one week of the deadline of October 1st. These documents will be available only to the international evaluation panel and the EPFL Research Commission.
8. Diplomas
Copies of the diplomas of the candidate.
9. Ethical issues
Candidates whose research proposals pose ethical concerns must indicate this on the ‘Ethical Issues form’ which can be downloaded via the EPFL Fellows web-page. The ‘Ethical Issues form’ must be uploaded on the submission platform as part of the application.
10. Other annexes
The candidate can add supplementary documents, such as reprints of publications or additional information that is relevant to the application.

Post Award Documents

11. Mid-term scientific report
The EPFL Fellows should prepare a mid-term scientific report after one year. This report should arrive at the EPFL Research Office no later than eight weeks after the first year of the fellowship.
12. Final scientific report
EPFL Fellows should prepare a final report after the completion of their fellowship. This report should be received at the EPFL Research Office no later than eight weeks after the end of the fellowship.

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This project has received funding from the European Union’s Seventh Framework Programme for research, technological development and demonstration under grant agreement no  291771 (call 2013 and 2014) and has received funding from the European Union’s Horizon 2020 Research and Innovation programme under the Marie Sklodowska-Curie grant agreement 665667 (call 2015 and 2016).